Meeting Minutes

16^th February 2022 @ 19:00

Count of attendees, committee and group members

• 5 Committee Members
• 5 Residents
• Apologies from 2 committee members

Matters Arising (From previous meetings – not closed)

What is the duty and remit of the committee? – OPEN

• Need to let residents know what committee can/can’t do
  • Requests to deal with specific noisy neighbours is not part of it
  • Residents need information
    • Who to complain to?
  • @ACTION: Chairperson to create a document outlining what Committee can do / not do.

Security – OPEN

• Door do not lock that lead to the Communal Garden – Needs confirmation that it is still a problem
  • CCTV
    • Evidence that the CCTV has been working
      • Chairperson has seen stills taken from each camera on 20^th January 2022.
      • Police have replied to the receipt of the footage from Catalyst that they can’t use it as the perpetrators were wearing masks
    • Request to Catalyst that Callier House Residents can ask to see footage for incidents that affect them. @Chairperson to email Catalyst, cc Residents.
    • If the CCTV is not providing results, maybe the residents should stop paying for the service.  This would need to poll all residents before actioning. @Chairperson to follow up based on Catalyst response.

Lift – CLOSED

• Seem to be stable with fitting of light beams
  • Announcements recently fixed but too loud, email sent requesting adjustment
  • Lifts still don’t seem clean

Bin Storage and path to bins – OPEN

• Rubbish seems to be accumulating
  • Residents not picking up litter dropped on the way to the bin storage
  • North bin store has a mattressed dumped in it
  • South bin store has a TV stand
  • Can the committee ask for the CCTV to be used to stop offenders @Chairperson to send email

Cleaning – OPEN

• Spun out from lift which are not clean
  • North lift smells of dogs / dog urine.
  • Walls within the building have splashes from dropped / sprayed drinks.
  • What cleaning is being done? @Chairperson to email to request what is being done?

Long Standing Issues – OPEN

• Chairperson had an indirect email with a potential next date of 3^rd March.
  • Need to get the next meeting with Catalyst setup
  • @ACTION: Sorana chase Catalyst for next meeting

Smell of weed (Canabis) – OPEN

• Not much can be done other that to report it to Catalyst to show history
  • Not just cannabis that smells
  • Not just within the building, sometime outside the front of the building
    • Is there a problem with the ventilation / extraction / dissipation of the air within the building
  • Chairperson believes that there is a clause in the tenancy or shared ownership contract that states that smoking is not allowed in the building, regardless of Cannabis or Nicotine. @Chairperson to find and circulate the clause to the attendees.

Pets using the communal garden – OPEN

• Not much can be done again, report it to Catalyst
  • Create a notice asking pet owners to respect the use of the garden by all residents including children.  Must minimize fouling of any kind.
  • Seems that the issue is no longer just outside, it’s also inside.
  • Catalyst need to contact and fine all pet owners for breaching the rules on owning pets in the building. @chairperson to follow up by email, cc residents.

New Matters

Balcony doors damaged by wind / poor quality hinges & doors

• A resident has reported problems with the balcony doors to be told that the resident is liable for the cost of repair.  There are many residents facing the same issue and it seems the door / hinge quality is the problem here.
  • The Catalyst team are refusing to take into account or discuss the widespread problem with the doors singling out residents. @Chairperson to email Catalyst for their position, CC Residents

Delivery to internal doors by Royal Mail in a multi-occupancy building

• The postperson who usually delivers to the building does not deliver parcels to the door, but rather calls the residents to fetch from the ground floor.  Some postpersons do deliver but only when covering the usual postperson.
  • Callier House needs to collectively request the delivery to the door @emily to follow up on this point, cc Residents

Car parking ownership

• It’s still unclear what the position is of residents owning or not the parking spaces that they have paid thousands for. @bani to follow up, cc Residents

Financial report

• Zero outgoings
• Zero incomings
• Balance: £250
• Initial setup grant paid by Catalyst

Constitutional changes (if any)

• None proposed

Any other business

• Resident raise an alert that another resident had their mobile phone snatched from their hand out the front of the building.
  • @james will send out a message on the group to ask that people are vigilant when entering / exiting and being out front.

Date of next meeting

• W/C 09/05/2022 (not discussed)

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